A good photo and media library naming format clearly identifies content while making files easy to organize, search, and retrieve. Avoid vague names like "IMG_001.jpg". Instead, incorporate key descriptive elements consistently. The best formats typically combine the date (using YYYY-MM-DD for chronological sorting), a unique identifier (like a sequential number), and a concise, meaningful description of the subject or event. This structured approach differs significantly from default camera names by adding meaningful context and ensuring chronological order.

For instance, a family photo from a beach vacation in July 2024 might be named "2024-07-15_001_Family_Hawaii_Beach.jpg". Professional photographers often use client-specific prefixes or shoot codes, like "SmithWedding_2024-07-20_045_CeremonyKiss.jpg". News agencies, archivists, and marketing teams widely adopt such descriptive formats using tools like Adobe Bridge, Photo Mechanic, or built-in OS file management.

This structured naming improves retrieval speed, prevents duplicates, and aids backups. However, it requires initial discipline and can become lengthy for complex libraries. Future tools may integrate AI-generated descriptions, but a clear, human-readable manual base remains essential. Consistency is key for long-term usability across platforms.