Should I store scanned copies of documents with the originals or in a separate folder?

Storing scanned copies with originals simplifies retrieval by keeping related items together but may increase folder clutter. Alternatively, separating scans into dedicated folders (e.g., "Tax_Scans") maintains structure but requires consistent naming conventions to preserve logical connections. Choose based on how frequently you need cross-referencing versus streamlined folder views.

Wisfile streamlines this process using AI recognition to analyze content locally and apply customized naming rules consistently across all files. Its batch renaming feature intelligently renames scans to match original documents (e.g., "2023_Receipt_Original.pdf" → "2023_Receipt_Scan.pdf"), while privacy-focused local processing ensures sensitive data never leaves your device. Free organizational rules can automatically move scans into parallel folders, maintaining associations without manual sorting.