Saving Excel data without formulas means preserving the current displayed values while removing the underlying calculations that generated those values. Essentially, you convert the formula results into static data. This differs from saving the regular file which keeps the formulas intact, allowing them to recalculate when opened later or if input data changes.

Common examples include exporting data for reporting or importing into systems that cannot process formulas. Financial analysts might export quarterly results as static numbers for a PDF report. Researchers often paste values into statistical software like SPSS, as formulas would cause import errors. This action is performed directly within Excel using features like 'Copy' then 'Paste Values'.

This approach ensures data integrity upon sharing, preventing unintended recalculations and hiding proprietary formulas, which is a security advantage. However, the major limitation is the loss of dynamic updates; if source data changes, the saved static values won't reflect this. Future edits require the original file with formulas. While essential for sharing final figures, retaining the original formula-based file is recommended for ongoing work.