Manually managing version history involves tracking changes to files or documents without automated tools like version control systems (VCS). It relies on users deliberately creating and saving distinct copies of files at different stages of development, typically using descriptive filenames or folder structures. This differs from automated VCS, which handles tracking, logging, and merging changes behind the scenes; manual management requires consistent, conscious effort from individuals to save and organize copies.

Common examples include design work where multiple iterations exist (e.g., "Website_Header_v1.psd", "Website_Header_v2_client_edits.psd"), or collaborative writing where team members save drafts like "Report_Draft_20240510_Jane_Comments.doc" and "Report_Draft_20240511_Final.doc". Industries like graphic design agencies, small publishing teams, or academic research groups often rely on this method, sometimes using basic cloud storage folders (like Google Drive "Version History" snapshots) alongside manual naming for clarity.

The main advantages are simplicity and direct user control, with no need to learn complex software. However, significant limitations include high risk of human error (overwriting files, losing versions), difficulty comparing changes, poor scalability for large projects or teams, and inefficient storage use. This approach can lead to confusion and lost work, making it suitable only for very simple, short-term projects. Ethical data integrity concerns arise if audit trails are needed. Future innovation largely focuses on encouraging adoption of accessible automated tools to replace manual methods.