Shared files refer to documents, images, or other digital assets accessible to multiple users. Preventing their renaming or moving means restricting the ability for others to change the file name or its location within a shared space. This is distinct from simple access control, focusing instead on modification permissions. System administrators or file owners typically achieve this through platform-specific settings that override default sharing behavior, where users often have edit permissions.

For example, Google Drive allows owners to set sharing permissions to 'Viewer', restricting collaborators from renaming or moving shared files or folders. In business settings using centralized file servers or platforms like SharePoint or Microsoft OneDrive, IT administrators can set group policies or specific access control lists (ACLs) on shared folders, explicitly denying 'Modify' or 'Move' permissions for designated users or groups.

The primary benefit is maintaining organization and preventing accidental or intentional disruption to file structures, crucial for consistent workflows and data integrity in teams. However, overly strict controls can hinder legitimate collaboration if contributors need to reorganize materials. Enforcement relies entirely on the platform's permission granularity, which varies; consumer tools may offer limited options, while enterprise systems provide more robust control. This restriction requires careful management to balance security against collaboration needs.